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What should a notary do if a document contains blank spaces at the time of notarization?

  1. Ignore the blank spaces

  2. Instruct the signer to fill in the blanks or mark them as "N/A"

  3. Prohibit notarization until all spaces are filled

  4. Complete the blanks themselves

The correct answer is: Instruct the signer to fill in the blanks or mark them as "N/A"

When a notary encounters a document with blank spaces at the time of notarization, the appropriate action is to instruct the signer to fill in those blanks or to mark them as "N/A." This approach is essential because notary law emphasizes the importance of ensuring that the document is complete and accurately reflects the intentions of the signer. Allowing the signer to address the blank spaces upholds the integrity of the notarization process and mitigates the risk of future disputes or misunderstandings regarding the contents of the document. It also protects the notary from potential liability that could arise if the notary were to fill in the blanks themselves, which could lead to questions about the authenticity or intentions behind the document. By guiding the signer to review the document and address any incomplete areas, the notary ensures compliance with legal standards and promotes transparency in the notarization process.